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Mind Map Integrations and Conversions: Exporting to Other Tools


A key benefit of mind mapping is the ability to export your maps into other formats for additional functions and audiences. With the wealth of mind mapping integrations and export options available, you can create interactive mind map presentations, convert maps to text outlines, embed them in articles, and much more.

This comprehensive guide will explore how to extend the value of your mind maps by integrating and exporting to other tools. We will cover:

  • Benefits of exporting and converting mind maps
  • Step-by-step instructions on exporting mind maps from popular tools
  • Converting mind maps to text outlines
  • Embedding mind maps into presentations, documents, and websites
  • Mind map integrations with communication and task tools
  • Publishing and sharing interactive mind maps
  • Real-world examples of mind map integrations

By the end, you will have actionable strategies for maximizing the versatility of your mind maps through integrations. Ready to unlock more value from your mind mapping efforts? Let’s get started!

Why Export Your Mind Maps?

Here are some of the key benefits of exporting your mind maps to other formats and tools:

Share Maps With Stakeholders

Exporting your maps allows you to easily share visual overviews with colleagues.

Present Maps Interactively

Embed maps in presentations and websites for an interactive element.

Generate Text Outlines

Exporting a map to text provides a linear outline for writing tasks.

Reformat for Different Contexts

You can reformat maps to customize them for different sharing scenarios.

Store Maps in Knowledge Tools

Exporting into community libraries or wikis memorializes maps.

Expand Maps Further in Other Tools

augmented in more fully featured diagramming or whiteboard tools.

Automate Mapping Workflows

Exporting maps to task and project tools automates follow-ups.

Extract Maps from Images

Converting photo images into interactive mind maps allows building on them further.

With myriad exporting and integration options available, mind maps become more multipurpose.

Exporting Mind Maps from Popular Tools

Here are step-by-step instructions on exporting from common mind mapping tools:

Exporting from MindMeister

  1. Open the mind map you want to export
  2. Select the download icon from the toolbar
  3. Choose your desired export format like PDF, PNG image, or text outline
  4. Download the exported file to your computer

Exporting from MindNode

  1. Open the mind map you want to export
  2. Click the Send to button in the toolbar
  3. Choose your desired export format like PDF, image, or text file
  4. Select the destination like Files, Mail, or external apps to send your exported map

Exporting from Coggle

  1. Open the coggle mind map you want to export
  2. Click the three-dot settings menu in the bottom toolbar
  3. Choose your desired export format like PNG image, Markdown text, or JSON
  4. The file will download to your computer automatically

Exporting from XMind

  1. Open the XMind mind map you want to export
  2. Select File > Export from the top toolbar
  3. Choose your desired export format like PDF, image, HTML, or outline
  4. Select the destination folder to save the exported file

With most tools you can export maps in common formats like PDF, image, text outline, HTML file, and more. This allows repurposing them in various applications.

Converting Mind Maps to Text Outlines

Exporting your mind map to text provides a linear outline format helpful for:

  • Further developing ideas in word processors
  • Creating well-structured long form documents
  • Turning brainstorms into blog posts or articles
  • Expanding on main points with paragraphs of detail
  • Writing summary reports based on your visual mapping

Follow these best practices for effective mind map text outline conversions:

  • Ensure your map content uses concise phrases instead of long sentences
  • Structure your map hierarchically with clear main points and sub-points
  • Remove redundant topics or connections before exporting to text
  • Prune and distill your map down to the crucial elements for concise outline
  • Use consistent delimiters and formatting in the exported document
  • Review and reformat the exported outline in your text editor
  • Leverage the outline structure but rephrase topics and points for clarity
  • Reorganize the outline sequence if needed to build on concepts logically

With some review and pruning beforehand, your mind mapped outlines provide a solid framework to jumpstart writing tasks.

Embedding Mind Maps in Visual Project Work

Beyond converting to text, you can also embed your mind maps into other visual presentation and collaboration tools:

Presentations – Export as PDF or image then insert your mind map on slides in Powerpoint, Keynote or Google Slides to make presentations more visual.

Workshops – Project your mind map on a large shared screen during workshops to capture notes and ideas from the group.

Meeting Notes – Embed exported mind maps in meeting note documents to communicate key takeaways visually.

Blog Articles and Web Pages – Add mind map images into your content with captions to communicate concepts and relationships.

Project Dashboards – Export mind maps as images and add them to project sites or intranet dashboards to convey plans.

Wiki Pages and Documentation – Embed mind maps in your organization’s Confluence wiki or help documentation to summarize processes visually.

Reports and Proposals – Include mind map graphics in reports, white papers, and proposals to summarize findings and recommendations at-a-glance.

Repurposing your maps by embedding them in documents, websites, dashboards and more extends their value.

Integrating Mind Maps with Productivity Tools

Many mind mapping tools offer integrations with popular productivity and collaboration systems:

  • Evernote – Export maps to Evernote to archive research and ideas visually.
  • OneNote – Send maps to OneNote notebooks to incorporate with meeting notes and project documentation.
  • Confluence – Install a mind mapping plugin for the Confluence wiki to embed maps on pages.
  • Jira – Add mind maps to Jira tickets, epics, and dashboards to communicate plans.
  • Trello – Include mind maps on Trello boards via integration or attachment to outline projects.
  • Asana – Embed mind maps in Asana to summarize projects and link to related tasks.
  • ClickUp – Share mind maps on ClickUp documents to provide visual task and milestone overviews.
  • Notion – Embed exported mind maps on Notion pages using the web clipper for knowledge sharing.
  • Microsoft Teams – Share mind map images in Teams channels to update stakeholders visually on initiatives.
  • Google Workspace – Insert mind maps in Docs, Drive, Sites, and Slides to enhance collaboration.

Synchronizing your maps with task and project management systems extends their utility and visibility.

Publishing Interactive Mind Maps

Some mind mapping tools allow publishing interactive mind maps online or in apps:

MindMeister – Share a real-time, interactive mind map via unique URL for stakeholders to co-edit.

MindNode – Export maps to an iOS/Android app to navigate the map interactively from any device.

XMind – Publish interactive maps to XMind Share server for live multi-user access.

Biggerplate – Post mind maps publicly or privately on this community site for interactive online viewing.

SimpleMind – Export mind maps into interactive widgets or mobile apps for portable access.

MindManager – Share mind maps via a viewer link or mobile app for interactive viewing by anyone.

Mindomo – Post mind maps to their cloud platform for public or private interactive access online.

Stormboard – Share infinite canvas mind maps for real-time, multi-user interactivity.

Publishing your maps online in an interactive format allows much broader access and engagement.

Converting Photos Into Editable Mind Maps

You can also extract mind maps from photos using conversion apps:

  • MindMapCamera (iOS) – Snap a photo of a hand-drawn mind map and convert it into an interactive digital mind map you can edit.
  • Mind Map Scanner (Android) – Scan and convert photos of mind maps into editable mind maps on your device.
  • MindMup – Import a captured mind map photo and use web clipper to trace an editable version from the lines.
  • MyMindMap (Windows) – Import your mind map photo and auto-trace lines into a new fully editable mind map file.
  • ConceptDraw – Import mind map image, have the tool auto-recognize elements, then tidy up manually to create a new editable concept map version.

Converting mind map photos pulls them into digital creative tools for further expansion and reshaping.

Real-World Mind Map Integration Examples

Let’s look at some real-world examples of mind map integration:

Interactive Meeting Recap

A manager exported their mind mapped meeting notes to MindMeister to share back an interactive recap with stakeholders.

**Enhanced Project Proposal **

A consulting team embedded mind maps of their proposed solution in the deliverable to communicate recommendations visually.

New Feature Brainstorming

An engineer included photos of their hand-drawn mind maps sketching potential features in a shared OneNote doc to spark team discussion.

Expanded Conference Session Outline

The speaker exported their presentation mind map to text to further develop the linear talk outline in a word processor.

New Site Information Architecture

A UX designer attached a mind map of proposed new site navigation to a Jira ticket for developers to review.

Automated Task Delegation

A product owner integrated their release planning mind map with Asana to automatically generate mapped-out tasks for their team.

These examples showcase just some of the many ways to extend the utility of your mind maps through strategic exporting and integrations.

Best Practices for Mind Map Integrations

Follow these tips for smooth mind map integrations:

  • Clarify your purpose and ideal tools for exporting before mapping.
  • Structure your map accordingly to optimize it for exporting and repurposing.
  • Simplify and distill your map to focus on the most crucial elements.
  • Take advantage of mind map templates tailored for common integration purposes.
  • Test exporting your map in multiple formats to determine what conveys your ideas best.
  • Review exports closely to refine and reformat content before sharing if needed.
  • Embed or attach your exported map into destination tools following their recommended procedures.
  • Update stakeholders on the availability of published interactive maps for live reference.

With some forethought on purpose and practical application, mind map integrations unleash further value from your visual thinking efforts.

Pitfalls to Avoid with Mind Map Conversions

Sidestep these common mind map conversion mistakes:

  • Exporting without a specific purpose in mind for repurposing the map
  • Not adapting map content, structure, length for the intended use case or audience
  • Attempting to export an overly intricate map better suited for simplification first
  • Not specifying desired file format based on downstream application
  • Assuming the exported file will be instantly usable without review and reformatting
  • Forcing mind map integration when another format would communicate concepts better
  • Failure to notify or guide stakeholders on accessing published interactive mind map

With clear intent and some pruning beforehand, you can avoid conversion letdowns and seamlessly extend your maps’ utility.

Final Tips for Mind Map Integrations

Keep these tips in mind:

  • Discuss desired integrations and exports with your team when first shaping mind maps.
  • Build a library of mind map templates optimized for key sharing scenarios.
  • Maintain a checklist of your most common map integrations and exports to streamline workflows.
  • Set reminders to periodically review and refresh published interactive mind maps if they tend to go stale.
  • Follow up with recipients to solicit feedback on usefulness of exported and embedded mind maps.
  • Continue expanding your mind mapping skills and tools literacy to take advantage of new integration options over time.

With some forethought and practice, mind map integrations will unlock exciting new applications for your visual thinking.

In summary, exporting your mind maps to other formats and extending their reach through integrations amplifies the return on your visual mapping efforts. Take advantage of the wealth of options available to get even more value from your mind mapping practice. Converting maps for greater accessibility, interactivity, and utility will enhance their benefit for your own knowledge work and for spurring team alignment. Unlock the full potential of mind mapping by integrating across tools!

By Dani Davis

Dani Davis is the pen name of the writer of this blog with more 15 years of constant experience in Content marketing and informatics product, e-commerce niche.

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