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The Best Project Management Tools for Developers in 2023

Project management tools play a crucial role in helping developers efficiently manage tasks and projects. In the fast-paced world of software development, having the right project management tool can make all the difference. These tools streamline project progress, improve collaboration and communication, and ensure effective software development. With the multitude of project management software options available, it’s important to choose the best tool that suits your specific needs. 

Effective project management is pivotal for successful software development and delivery. However, juggling tasks, tickets, sprints, resources, schedules, communications and stakeholders across complex projects is extremely challenging without the right tools.

That’s why adopting robust project management platforms and software is absolutely essential for developers. The right solutions enable increased organization, collaboration, visibility, reporting and optimization to make projects go smoothly.

In this comprehensive guide, we’ll dive deep on powerful features to look for, evaluate top options across sectors, review must-have capabilities for development teams, and help you identify the ideal solutions to empower project success in 2023 and beyond. Let’s get started!

Must-Have Project Management Features

Certain core features are absolute essentials when assessing platform options. The right tools should include:

Tasks and tickets

Track individual tasks and tickets through descriptions, labels, assignments, priorities, due dates and statuses so nothing falls through the cracks across teams.

Boards and workflows

Visually manage and prioritize tasks through list and board views segmented by statuses like “To Do,” “In Progress,” “Under Review,” etc. to map workflows.

Reporting and analytics

Produce reports on task completion rates, cycle times, productivity, level of effort and other insights to optimize performance based on data.

Gantt chart scheduling

Plot realistic project timelines and task dependencies visually using interactive Gantt charts to coordinate teams, prevent bottlenecks and meet deadlines.

Resource management

Assign users, track capacities, monitor workloads, manage availabilities and balance allocations across projects so teams finish work on time.

Milestones and roadmaps

Define key project milestones and high-level roadmaps with target due dates so teams understand high-level trajectories and goals.

Time and expense tracking

Log hours worked, record expenses, capture billable activities and generate invoices to track budgets versus actuals and manage billing.

Project management software succeeds when it provides comprehensive features for task management, scheduling, analytics, resource allocation, roadmapping and financials in a unified platform.

Top Project Management Tools for Software Teams

Specialized solutions purpose-built for software development provide tailored capabilities like:


Jira is the most widely adopted agile development platform driven by customizable issue types, 1000+ integrations and automation features like workflows.


Asana enables managing agile sprints visually through list views, board layouts and custom fields flexibly tailored to each team’s process.


Trello presents a simple yet flexible kanban-style board interface to visualize and advance tasks through customizable columns and swimlanes. offers both familiar kanban boards plus unique timeline and spreadsheet views for interactive project planning and resource management.


Clubhouse streamlines fast-paced agile software workflows through efficient ticket tracking, sprint mapping and instant team communication.


Wrike combines Gantt chart scheduling, custom fields, work management views and timesheets for comprehensive oversight of multifaceted development projects.


Airtable empowers developers to deeply customize fields, views, workflows and automation for their unique team’s needs through spreadsheet-database flexibility.

Optimized either for agile workflows, boards, visuals, spreadsheets or Gantts, these development-centric platforms ensure effective management scaled to your team’s process.

Top Platforms By Team Size

Project management needs vary based on the size of teams using them:

Small teams

Asana, Trello, Teamwork,, and Notion provide intuitive interfaces, flexible boards and excellent free plans perfect for nimble small teams.

Mid-size teams

For managing mid-size squads, Basecamp, Wrike, Teamwork, ClickUp and Airtable offer robust features and pricing tiers customizable to ~10 member groups.

Large teams

Robust enterprise-grade solutions like Jira, Asana, Clarizen, Workfront and Smartsheet scale to support large complex projects through permission controls, customization and deep integrations.

Consultancies and agencies

Consultancies often adopt platforms like Mavenlink, Workamajig, Function Fox, and Hive for their project costing, resource allocation and billing capabilities to professional services.

Matching team size with either free, mid-market, or enterprise-grade tools balancing pricing, features, customization and scalability streamlines project workflows at any level.

Comparing Platform Features

Here are key categories to compare solution capabilities across:

Task Management

Tools range from basic task lists to advanced custom hierarchies, dependencies and automation. Assess complexity needed.


Evaluate discussion threads, annotation, @mentions, document sharing, user roles and permissions offered for team coordination.

Reporting and Dashboards

Review embedded reports, visualizations and dashboards along with options to export, customize, schedule and share insights.

Third Party Integrations

Consider essential integrations with GIT, JIRA, Slack, email, calendars, billing, CRMs and other tools your team relies on through APIs and connectors.

Mobile Apps

Compare quality of iOS and Android apps for visibility and limited editing on the go. Should match web functionality.


Review security provisions like encryption, data access controls and permissions, SOC 2 compliance, SSO and usage auditing essential for sensitive projects.

Thoroughly vetting platform capabilities in key pillars ensures your chosen solution can satisfy all your team’s core project needs and integrate with surrounding tools.

Scrum and Agile Project Management Needs

For developers adhering to agile Scrum methodologies, core must-haves include:

Custom workflows

Map Scrum processes through customizable ticket types, fields, boards, swimlanes, workflows and automations specifically aligned to team protocols.

Real-time collaboration

Enable rapid in-sprint adjustments through task commenting, activity streams, document annotations and @mentions keeping teams tightly synced.

Burndown reporting

Track sprint progress toward completion goals through accessible burndown charts and related KPI reporting.

Backlog management

Prioritize and stack ranked backlogs through to-do sorting, dependency mapping, estimates and point values for alignment across the team.

Sprint planning

Support sprint planning processes through capacity allocation, sizing, retrospectives, story points and scheduling integrated throughout.

Release planning

Plot multi-sprint releases, dependencies and milestones on roadmap views.

Mobile accessibility

Access tickets and to-dos on iOS and Android apps to enable responsiveness from anywhere when needs arise.

For mature Scrum teams, choose solutions moldable to proven rituals through agile-centric workflows, real-time visibility, structured backlogs, roadmaps and mobility.

Remote and Distributed Team Features

Effectively managing remote teams requires certain features:

Asynchronous communication

Enable triggering notifications, comments, documents and updates on tasks for responsiveness across time zones.

Video conferencing integrations

Integrate video chat tools like Zoom, Hangouts and Teams for easy virtual standups and screen sharing from within projects.

Digital whiteboards

Foster remote brainstorming and ideation through shared virtual whiteboards for diagrams and notes.

Team spaces and profiles

Provide dedicated team spaces including member directories with contact information, time zones and bios to humanize distributed teams.

Status tracking

Standard location fields on tasks, user profiles and documentation enable remote visibility into team member availability and progress.

Anywhere access

Support web access, mobile apps and offline sync so teams can manage projects from anywhere with continuous connectivity.

Security controls

Apply granular user, file and document access controls along with layers of encryption securing data in transit and at rest to assuage data privacy concerns of distributed teams.

Adjusting to remote work relies on platforms enabling constant asynchronous communication, abundant virtual conferencing integrations, helpful visibility tools, robust security and accessible omnichannel access.

Reporting and Analytics Needs

Advanced reporting and metrics empower data-driven development. Prioritize tools with:

Custom reporting

Easily generate filtered reports on task statuses, types, assignments, timelines and metadata with flexible parameters and settings.

Visualized reporting

Transform metrics into digestible graphics like tables, charts, graphs, calendars and dashboards. Visual elements improve consumption.

Scheduled reporting

Schedule and automate delivering daily, weekly or monthly reporting to stakeholders saving manual effort while increasing visibility.

Interactive analysis

Enable drilling into reports for deeper insights by filtering, sorting, grouping and pivoting data underlying visualizations.

Calculated metrics

Draw insights through calculated metrics like velocity, throughput, cycle times and project expense rates.

Export flexibility

Provide options to export, share, print, and integrate report data through standard formats like CSV, PDF, Excel and Google Sheets.

Custom integrations

Offer APIs to pull reporting data into existing company dashboards, analytics platforms, and data warehouses for broader visibility.

Sophisticated reporting enables harnessing project data rather than just tracking it. Analytic capabilities elevate optimization and governance.

What are the benefits of using project management tools in 2023?

Efficiently manage tasks and projects

One of the primary benefits of using project management tools in 2023 is the ability to efficiently manage tasks and projects. These tools provide a centralized platform where you can create, assign, and track tasks, ensuring that nothing falls through the cracks. With features like task and project organization, you can easily prioritize and allocate resources, leading to increased productivity and timely delivery of projects.

Streamline project progress

Another advantage of project management tools is the ability to streamline project progress. With features like project planning and progress tracking, you can keep a close eye on project milestones and ensure that everything is on track. These tools provide visual representations of project timelines and dependencies, making it easier to identify bottlenecks and make necessary adjustments to keep the project moving forward.

Collaboration and communication improvement

Effective collaboration and communication are vital for successful project management. Project management tools provide collaboration features like task and project comments, file sharing, and real-time updates, enabling team members to work together seamlessly. By centralizing project-related discussions and documents, these tools eliminate the need for lengthy email chains and foster a more efficient and productive work environment.

How to choose the best project management tool for 2023?

Consider the features of project management tools

When choosing the best project management tool for 2023, it’s essential to consider the features that are most important to you and your team. Look for tools that offer task and project organization, work management and collaboration, project planning, and progress tracking capabilities. Assess your team’s specific needs and select a tool that aligns with those requirements.

Look for project management software with a free trial

Before committing to a project management tool, it’s a good idea to try it out first. Look for software that offers a free trial or a free version with limited functionality. This allows you to test the tool’s features and interface to ensure it meets your expectations before making a financial commitment.

Evaluate the resource management capabilities

Resource management is a crucial aspect of project management. Evaluate the resource management capabilities of the tools you’re considering. Look for features that allow you to allocate resources efficiently, manage project budgets, and track resource utilization. A good project management tool should provide insights into resource availability and enable you to make informed decisions to optimize resource allocation.

Why is good project management important for developers in 2023?

Ensure efficient software development

Good project management is essential for developers in 2023 to ensure efficient software development. By using project management tools, developers can effectively plan and track their work, ensuring timely completion of tasks and projects. These tools provide visibility into project progress, helping developers identify and address any roadblocks or delays in the development process.

Effectively manage multiple projects

In today’s fast-paced development environment, developers often work on multiple projects simultaneously. Good project management allows developers to effectively manage their workload and prioritize tasks across various projects. With the right project management tool, developers can stay organized and ensure that nothing gets overlooked in the midst of multiple project demands.

Improve task and project collaboration

Collaboration is key in software development, and good project management facilitates effective collaboration between team members. By providing a centralized platform for task and project discussions and document sharing, project management tools promote collaboration and streamline communication. This leads to improved teamwork and ultimately better project outcomes.

Which are the top project management software for developers in 2023?

Review of the 10 best project management software

There are numerous project management software choices available, each with its own set of features and capabilities. Among the top project management software for developers in 2023 are tools like XYZ Project, ABC Manager, and QRS Tracker. These tools offer a range of features tailored to the needs of developers and provide intuitive interfaces that are easy to navigate.

Online project management tools comparison

When selecting the best project management software, it’s important to compare the different options available. Consider factors such as pricing, features, user interface, and customer reviews. Online resources like comparison websites and customer testimonials can provide valuable insights into the strengths and weaknesses of each tool, aiding in the decision-making process.

Choose the best project management tool for your needs

Ultimately, the best project management tool for developers in 2023 will depend on their specific needs and preferences. Identify the key features you require, consider the size and complexity of your projects, and evaluate the scalability and flexibility of the tools you’re considering. By choosing a project management tool tailored to your needs, you can maximize productivity and ensure successful project delivery.

What are the key features of project management tools in 2023?

Task and project organization

Task and project organization are essential features of project management tools in 2023. These tools allow you to create and assign tasks, set deadlines, and track progress. With features like task dependencies and task boards, you can visualize the project’s overall structure and easily manage the flow of work.

Work management and collaboration

Work management and collaboration capabilities are crucial for effective project management. Project management tools provide features like real-time task updates, file sharing, and team collaboration spaces. These features enable seamless communication and collaboration among project team members, fostering greater productivity and efficiency.

Project planning and progress tracking

Project planning and progress tracking features allow you to create project plans, set milestones, and track progress against them. These tools provide Gantt charts, timelines, and progress dashboards to give you a clear overview of the project’s status. With real-time progress updates, you can identify any issues or delays and take appropriate action.

Key Takeaways

Here are some core considerations when selecting project management systems for development teams:

  • Ensure core task features like statuses, assignments, due dates, comments and reminders will fully cover your workflow needs.
  • Assess key collaboration channels like messaging, document sharing, @mentions, notes and video conferencing natively included.
  • Review visibilities like customizable reporting, dashboards, burndown charts, roadmaps and Gantt scheduling.
  • Verify integrations with essential productivity tools like Slack, email, docs, spreadsheets, programming tools and billing systems.
  • For agile teams, ensure systems mold to your mature rituals through workflows, backlogs, sprint planning and instant transparency.
  • Accommodate remote teams through asynchronous communication, ubiquitous access, visibility tools and layered security.
  • Prioritize advanced reporting and analytics for data-driven decisions on resourcing, workflows, projections and optimization.
  • Match team size to platform scalability so growth is accommodated gracefully without overwhelming or neglecting any team members.

By thoroughly evaluating project management systems against your team’s collaboration style, workflows, integrations, visibility needs, remote access and reporting requirements, you can identify the ideal solutions to set your development projects up for on-time, on-budget, high-quality success.



By Dani Davis

Dani Davis is the pen name of the writer of this blog with more 15 years of constant experience in Content marketing and informatics product, e-commerce niche.

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